For Current PhD Students
According to the requirements defined by the Ministerial Order on the PhD Programme, a PhD study programme must include organised course activities of one half of an academic year's duration.
This is deemed to be equivalent to 30 ECTS credits. You must acquire 10 ECTS from general courses, 10 from specific courses and the remaning 10 are free to be distributed.
In some cases, conference participation can be considered equivalent to course activities. This necessitates that the PhD student produces a thorough report from the conference and that the PhD supervisor provides a written statement that the conference participation is equivalent to course activity.
Course activities can include courses offered by Aalborg University or by other institutions, e.g., as part of a research co-operation.
A total of 6 ECTS can be achieved from conference participitation and the like - activities beyond the 6 ECTS must be approved by the PhD Study Director
To sign up for a course within the Doctoral School use www.phd.moodle.aau.dk . After a course has been completed you will receive an email with a link to an evaluation form. A diploma will not be issued before the evaluation is completed.
Below you will find a display of course activities offered by the Doctoral School and in Denmark.
Applications for financial support in connection with studies abroad should be submitted to the Doctoral School. The application form must be duly filled out and signed by both the applicant and the supervisor. By signing the application, the supervisor annotates the application with a positive recommendation. Please note that the application should be submitted well in advance and no later than one month prior to the commencement of studies abroad.
The support covers own transport, tuition fees and an amount to cover own expenses for food and small necessities according to the rules in the Tax Assessment Act (Ligningsloven) Section 9 A. According to AAU’s internal guidelines the amount is maximum 3,000 DKK per month in Europe and maximum 3,500 DKK per month overseas. When accompanied by spouse/cohabitor and child(ren) the monthly amount for the PhD student can be increased by 1,000 DKK and 500 DKK per child.The monthly grant is paid in advance and calculated relatively according to the whole duration of the study abroad.
The amount is paid as an advance. Therefore a final settlement with the university must take place immediately upon return (no later than 10 work days after return according to AAU’s guidelines). It is extremely important that this deadline is met in order for AAU to comply with SKAT’s guidelines for correct filing.
In some cases it is possible to obtain a tax deduction (Differencefradrag). However it is not possible to calculate this before the end of the stay abroad and final settlement with the university. If you wish to take a tax deduction (and are eligible to a deduction) the Doctoral School must be contacted.
The application for a tax deduction takes place by contacting SKAT directly bringing along the final settlement from AAU (Please do not contact SKAT before talking to the Doctoral School).
For more information contact AAU PhD
When applying for enrollment it is required that you fill out the application for enrollment template. Please ensure that all required appendix and signatures are present. The template can be downloaded here.
No later than 2 months after enrollment the PhD student must upload a PhD plan for approval through the PhD manager portal. The PhD plan is prepared by the PhD student in co-operation with the principal supervisor.
This provisional outline of the PhD programme must satisfy the requirements of the general programme for the particular field of research in which the applicant wishes to participate. It is a precondition that research in the chosen area takes place within the Faculty. The PhD study plan must follow the template found here.
Before the completion of the first year of the PhD program (after 12 months), an updated PhD must be uploaded throuh the PhD manager system.
The updated PhD plan must comprise a description of the academic progress and a precise indication of the undertakings during the remainder of the program. The updated PhD study plan must follow the template found here. Comments from the status seminar must be incorporated into the plan.
According to the Ministerial Order, the Doctoral School must ensure that the PhD student is making progress according to her/his approved PhD plan. This requirement is met by the progress reports through PhD manager. The evaluation is conducted automatically through the system and all parties will be informed when an evaluation is pending.
If the performance during a study program is not satisfactory, this must be declared to the Doctoral School trough the progress reports. This declaration must be accompanied by an explanatory statement. Together with the principal supervisor, the PhD student prepares a detailed plan of action in order to ensure that her/his performance becomes satisfactory after a 3 month period. Subsequently, it is the duty of the principal supervisor to judge whether the performance progress has been re-established. If the PhD student is unable to recover lost ground, the registration of the student will be cancelled at the end of the 3 month period.
The PhD program is completed with the preparation of a PhD thesis. The thesis is submitted to the Faculty and must be publicly presented and defended. The thesis and its defence must be evaluated by an assessment committee. The appointment of the assessment committee must take place before the PhD thesis is submitted to the Faculty. Before the appointment of the assessment committee, the principal supervisor must fill out a declaration that all other components of the program have been successfully completed.
The assessment committee is appointed by the Dean upon recommendation from the PhD Board and consists of 3 members, of which 2 must be extramural. Supervisors do not participate in the assessment committee with voting rights, but the principal supervisor should nevertheless always participate in the committee's evaluation. The assessment committee performs its recommendation in two stages. Prior to the assessment committee deciding on the date for the public defence, it must have formed an opinion as to whether the thesis qualifies as suitable for defence. Should the assessment committee view the thesis negatively, the assessment committee shall state in the recommendation whether the PhD thesis may be resubmitted in a revised version. After the defence of the thesis, the assessment committee sends a general evaluation of the thesis and its defence to the department as well as a recommendation as to whether the degree should be awarded or not.
After the Academic Council has awarded the PhD degree, the secretariat will prepare a PhD diploma in Danish and English.
The following sections present information regarding the requirements in relation to the submission of PhD theses through the VBN portal (www.vbn.aau.dk).
Prior to beginning the actual writing on your PhD thesis it is advised that you familiarize yourself with the advices in relation to the format. The requirements that are found are only related to the provided templates these are NOT mandatory to use. If you have any questions regarding the format, consult the website. If the issue remains unresolvable contact “forlaget”. It is required that your thesis follows the minimum formatting requirements.
The VBN office provides fixed templates for a variety of formats. These are found here: https://www.en.team.vbn.aau.dk/phd-submission/
REQUIREMENTS FROM THE DOCTORAL SCHOOL
Before uploading/submitting your thesis the following elements must be in order:
If any of the elements above are not in order, you must not upload your thesis. Please contact the Doctoral School if you have any questions.
THESIS THAT ARE UPLOADED WITHOUT HAVING THE ELEMENTS ABOVE IN ORDER WILL BE REJECTED AND A NEW SUBMISSION MUST BE MADE.
Once you have uploaded your thesis it is considered as being submitted. It is therefore crucial that all references and so on are entered correctly. You cannot alter the thesis in any way or form once it is submitted. Only in the case of a negative preliminary assessment is this sometimes possible.
Be aware to apply proper references in relation to your own work (articles and the like).
The submission date is when the thesis is received at the Doctoral School Aalborg Universitetsforlag
The challenges are many, doing a PhD, and therefore the Doctoral School has launched a coaching initiative for PhD students. The ambition is that coaching will support the process of the project and the wellbeing of the PhD student.
Coaching is a process oriented dialogue between a coach and a PhD student aiming at enhancing the reflections, potentials and actions of the PhD student. The overall goal is to facilitate the development of good working routines and satisfactory work relations, in order to keep up motivation and use time and resources in an effective manner during the entire research project.
You can get more information about the initiative and the coach in the leaflet here.
You can access this service by contacting the coach directly..
Normally you can expect to get an appointment within a week or 14 days.
PhD Coach and Associate Professor Pia Bøgelund
Department of Developement and Planning
Mobile: ( 45) 31313397
It is now possible for all PhD students at Aalborg University to receive support in relation to scientific computing, mathematics and statistics. The offer is free of charge for PhD students and primarily consists of two meetings with a member from the consultancy team.
See the website www.phdconsult.aau.dk for more information,
Being enrolled as a PhD student at the Doctoral School means that you automatically joins the PhD student organisation PAU
PAU is the PhD association and network for all PhD students at the faculties of engineering and science, the Technical Faculty of IT and Design and medicine at Aalborg University. PAU stands for "PhD Network of Aalborg University".
If you wish to address the PAU board, please use email@example.com
All PAU information and activities are posted on our Facebook group. Please visit:
PAU Facebook page: http://www.facebook.com/groups/PAUNetwork/